How we handle your information

Last updated: October 12, 2026

This notice explains what information the COLLABVANCE website collects, why, who handles it, and how long it is kept. Questions or requests: email info@collabvance.com.

Who we are. COLLABVANCE is based in Texas, USA. We decide how the information described here is used.

1. Browsing the website

• No accounts, no advertising, no cookies. The website sets no cookies and runs no advertising tools.
• Visitor statistics. We use Cloudflare Web Analytics to see, in total, how the website is used: which pages are visited, which websites referred visitors, and visitors' country, device type, browser, operating system, and how fast pages load. Cloudflare states that it does not track individual visitors across websites and does not record the query part of web addresses. It sets no cookies on this website. Cloudflare keeps detailed data for 7 days and then summarizes it; we can see summaries for up to six months. Cloudflare's privacy policy applies.
• Hosting. The website is hosted by Cloudflare. Like any web host, Cloudflare receives standard request information, such as your internet (IP) address and the pages requested. Cloudflare's privacy policy applies.
• Fonts. The website loads its fonts from Google Fonts. To deliver them, your browser connects to Google's servers, which receive your IP address and basic browser information. Google's privacy policy applies.
• The animations are drawn by your own browser and collect nothing.
• The business self-check and the time-cost sliders run entirely in your browser. Your answers are not sent anywhere unless you choose to add them to your inquiry and then send it. "Download my result" saves a file to your device; nothing is sent.

2. Sending a discovery inquiry

When you approve and send the inquiry form, we receive the answers you entered: your name, business name, email address, website (optional), priorities and details, contact preference and phone number (if given), timeline, tools, and notes.

• Why: only to read and respond to your inquiry and arrange a conversation. We do not add you to a marketing list, and we do not sell or share your information for marketing.
• How it is delivered: through Formspree, a form-handling service, which records the submission and emails it to our inbox. Our replies go to the email address you gave. Formspree's privacy policy applies, and it may also record technical information such as your IP address.
• Our inbox: inquiries arrive in our Gmail inbox, provided by Google. Emails you send to info@collabvance.com are forwarded to the same inbox by Cloudflare.
• If Formspree cannot accept it: for example when its monthly limit is reached, the website sends your inquiry through a small service we run on Cloudflare, which emails it to our inbox through Resend, an email delivery service, after the same automated check described in section 3. Resend keeps a log of the email for 30 days.
• Counting inquiries: so we know when we are near Formspree's monthly limit, each inquiry adds one to a monthly count on that Cloudflare service. The count is only a number. To stop misuse, a scrambled code of your IP address (made with a secret key, as described in section 3) is kept for up to 1 hour.
• How long we keep it: we keep an inquiry for up to 12 months after our last contact, unless we start working together, and then delete it. Formspree keeps its copy for 30 days.
• Please do not include passwords, sensitive client records, financial account details, confidential documents, or employer information.

Booking a time. After sending, you can choose to book a conversation through Cal.com, a scheduling service. If you do, the details you enter there (such as your name, email address, and chosen time) are handled by Cal.com and sent to us, and Cal.com's privacy policy applies. Booking is optional.

Your own copy. After sending, you can download or print a copy of your answers. This happens on your device; nothing extra is sent.

3. If you ask for an email copy of your answers

If you tick "Email me a copy of my submitted answers", your inquiry is sent through a small service we run on Cloudflare instead of straight from your browser to Formspree:

• Bot check: Cloudflare Turnstile checks that a person, not an automated program, is sending the request. It loads only when you tick the box. Cloudflare receives information about your browser and connection to do this.
• Submission: our service checks your answers, sends your inquiry to Formspree as described in section 2, and only after Formspree accepts it asks Resend, an email delivery service, to send the copy to the email address you gave. The copy contains the same answers you approved. Resend keeps a log of the email for 30 days.
• Abuse and duplicate protection: to limit misuse and avoid sending the same inquiry twice, our service keeps, on Cloudflare, scrambled codes (keyed "hashes") of your IP address, your email address, and your answers, a random reference number for the inquiry, and the outcome. It does not keep your IP address, email address, or answers in readable form. The codes are made with a secret key that only our service holds; without it, the codes cannot be tested against guesses. Because anyone with both the records and the key could, we keep the key secret and still treat these records as personal information. They are kept for up to 1 day after an inquiry is received, or up to 30 days if we could not confirm whether it went through, and are then deleted automatically.
• Service logs: our service writes short technical log entries, for example that a request was refused and why. They never include your answers or email address, and Cloudflare keeps them for 3 days.
• "Queued" means accepted for sending, not delivered. If the copy does not arrive, check your spam folder or use the download.

4. Information stored in your browser

If you ask for an email copy, the website saves a small record in your browser's local storage, named cv-copy-guard. It stops the same inquiry being sent twice, for example if you reload the page after a connection problem. It contains only a random reference number, a scrambled code of your answers (not the answers themselves), whether the inquiry was received, and the time. It stays on your device; only the reference number is sent to us, with your request. It is deleted automatically the next time you open the website after it expires: 1 day after your inquiry was received, or 30 days if the outcome was uncertain. You can delete it at any time by clearing this website's data in your browser. It is not a cookie and is not used to track you.

5. Your choices and requests

• Prefer not to use the form? Email info@collabvance.com instead.
• See, correct, or delete your information: email info@collabvance.com and we will respond within 5 business days. Where we can, we will also ask Formspree and Resend to delete their copies.

6. Services that handle your information

7. Changes

We will update this notice if how we handle information changes, and change the date above.